GCL – Aracruz Celulose

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Project Description

INFLOR develops systems to automatize to monitor logistics processes at FIBRIA (former Aracruz Celulose)

According to the CIO from former Aracruz Celulose, actual Fibria, Mário Dobal Teixeira, in a statement to ASUG Brasil, the result of this project was considered a successful case, based on the operational gains that it brought to the logistic process. The system also contributed to reduce the time spent in calculating costs, to have more accurate information and the possibility of centralizing management tasks as well.

The GCL project was developed to automate and monitor the process of entering physical and financial data related to logistics operations since the shipping of finished products from production lines to the effective delivery to the customer’s facilities. The model makes it possible for the vendor to invoice its clients only based on the quantity of services executed or goods used with the partners in the supply chain. In this case, prices must be pre-negotiated and maintained by the client and by the supplier. The invoicing is supported by a web application that supplies credit notes available for each supplier.

Logistic Chain – Intermediate Costs

In order to modernize the physical and financial controls of these processes, reduce the risk of the manual entry of data into the systems and, mainly, to guarantee better cost management in the chain, a feasibility study was developed for the implementation of an integrated system with the SAP/R3 that would effectively control all of the costs of these logistics.

cadeia_logistica

Logistic Chain Simulator

The system issues payment documents, with the vendor’s invoice only formalizing the payment. We attached to the solution a workflow process of the information sent to the supplier, reporting any new availability of financial resources that is at its disposal, by on-line/real-time, by web or by e-mail.

On the Internet, the partner must accept or refuse the amount available for payment, and in case of acceptance, informing the number of the invoice that will be issued to support the credit note issued or indicate the refusal of the process, reporting the motive for the difference of opinion. The partner’s invoice number reported on the web will be recorded directly on the payment document generated by the SAP, thereby liberating the document for payment.

Web Application – Payment Data Available to the Vendor

Web Application – Credit Note

It was developed interfaces that feed a data repository through operating reports (quantitative process data).

These interfaces, based on the above design, contain the quantities of each activity that has been carried out by each cost generator and, through a simple link at the moment of recording this in the database, will automatically be recovered for each process/activity, informing the price of the service rendered contained in the SAP purchase contracts.