CONEXÃO - External newsletter

CASES » GCL - Aracruz

According to the CIO of Aracruz Celulose, Mário Dobal Teixeira, in a statement to ASUG Brasil, the result of this project was considered to be a successful case history, based on the operating gains that it brought to the logistical process. The system also contributed to reducing the time spent in calculating costs, in more accurate information as well as the possibility of centralizing management.

The GCL project was developed to automate and monitor the process for entering physical and financial data regarding logistics operations, as of the shipping of the end product to the effective delivery to the client's facilities. The model makes it possible for the vendor to invoice its clients only for the quantity of services rendered or goods used with the partners in the supply chain. In this case, prices must be pre-negotiated and maintained by the client and by the supplier. The invoicing is supported by a web application that supplies credit notes available for each supplier.

The main chain of logistics to be supported by the new process (System)

Logistical Costs

In order to modernize the physical and financial controls of these processes, reduce the risk of the entry of manual data into the systems and, mainly, to guarantee better management of the costs in the chain, a feasibility study was developed for the implementation of an integrated system with the SAP/R3 that would effectively control all of the costs of these logistics.

The system issues payment documents, with the vendor's invoice only formalizing the payment. We attached to the solution a workflow process of the information sent to the supplier reporting any new availability of financial funding that is at its disposal, via an on-line/real-time query via e-mail. On the Internet, the partner must except or refuse the amount available for payment, informing in the cases of acceptance the number of the invoice that will be issued to support the credit note issued or indicate the refusal of the process, reporting the motive for the difference of opinion. The number of the partner's invoice, reported over the Internet, will be recorded directly on the payment document generated by the SAP, thereby liberating the document for payment.

Interfaces were developed that feed a data repository through operating reports (quantitative process data).

These interfaces, based on the above design, contain the quantities of each activity that has been carried out by each cost generator and, through a simple link at the moment of recording this in the database, will automatically be recovered for each process/activity, informing the price of the service rendered contained in the SAP purchase contracts.